The Retention tags can be connected to or disconnected from a retention policy at any time, the changes will take effect automatically for all the mailboxes which has the policy applied.ĭefault MRM policy: When an exchange server 2016 installed, Setup creates a default archive and retention policy named Default MRM Policy. These settings specify how long message relics in a mailbox and what action (moved to the user’s In-Place Archive or deleted) needs to be taken once it reaches the defined retention age. Retention tags are the one which used to apply retention settings to folders and individual items such as e-mail messages and voice mail. A mailbox can’t have more than one retention policy. In order to apply one or more retention tags to a mailbox, we need to add them to a policy and then apply to mailboxes. Retention policies: It is a policy which contains one or more retention tags. NOTE: Archive mailboxes cannot be accessible using Exchange ActiveSync. Users can copy or move items from their primary mailbox to their archive mailbox, and can also use retention policies to move items to the archive using Outlook 2016, Outlook 2013, Outlook 2010, and Outlook on the web. In-Place Archiving in Exchange 2016 provides user with an alternate storage location to store their messaging data. In this article, let us see how in-Place Archiving works in Exchange Server 2016. For example, to view the list of auto-mapped users for a mailbox named Payroll, we can run the following command.In our In-place Archiving, we had discussed the history of the In-Place Archiving in different versions of exchange servers. The property that stores this information is named msExchDelegateListLink, and it can be queried using Get-ADUser. However, for on-premises mailboxes you can query the Active Directory user object properties to determine who will be auto-mapped to a mailbox. If the user needs to access the mailbox for anything, they must add it to their profile, or open it via the Outlook File menu.Īs a side note, there’s nothing in the Get-MailboxPermission output that will tell you whether a user who has access to a mailbox will be auto-mapped. When Outlook receives the updated Autodiscover response, it will remove the auto-mapped mailbox from the user’s Outlook profile. The change will not immediately be obvious to the end user, because there is a delay before their Outlook client picks up the change via Autodiscover. Wally - AccessRights FullAccess - AutoMapping : $ false C : \ > Add - MailboxPermission - Identity SharedOnPremMailbox - User Adam. Using the example from the screenshot above, the user in question is Adam Wally, and the shared mailbox is named ShareOnPremMailbox. Use Get-MailboxPermission to check that the permissions have been granted as mailbox permissions.
First, for an on-premises mailbox open the Exchange Management Shell, or for a cloud mailbox connect to Exchange Online. To remove and re-add a user’s mailbox permissions using PowerShell, we can use the following steps.
Also, this will need to be performed using PowerShell, because the Exchange Admin Center doesn’t expose the option to enable or disable auto-mapping when configuring mailbox permissions. If you want to remove auto-mapping for a user’s access to a shared mailbox, then you must remove their mailbox permissions and then re-add the permissions again. The auto-mapping option can only be configured at the time the permissions are granted. When auto-mapping is enabled, Outlook receives extra information in the Autodiscover response that tells it to open the additional mailbox. The reason that the shared mailbox appears in Outlook, but does not appear in the Outlook account settings, is that auto-mapping is enabled by default when a user is granted access to a shared mailbox or to another user’s mailbox. In the Outlook account settings for the user, the shared mailbox does not appear as an additional mailbox. This can occur for on-premises Exchange Server and cloud-hosted mailboxes in Exchange Online. Although this case was for shared mailboxes, the cause and solution apply equally to user mailboxes. In this case they were shared mailboxes and appeared in the left pane of Outlook. A customer asked about a situation in which they’re unable to remove mailboxes from users’ Outlook profiles.